How to Easily Create Business Letterhead in Microsoft Word (Template Included)

Letterhead can be one of the easiest components of your brand . . . and have a significant impact, presenting your business to the world with professionalism and credibility.  Still, people are often intimidated because they don’t realize the difference between a letter on a new, blank document and one on professional-looking letterhead requires just a few simple steps (three actually).  You can have yours ready to use in about ten minutes, assuming, of course, you’ve already made the hard decisions about your brand identity and:

• already have a logo;
• have your chosen fonts; and
• have selected your color palette to use with your logo.

(If not, we encourage you to read Design Your Own Logo and The Role of a Brand Style Guide first.)

Now, on to those three simple steps . . . .

1.  From within Microsoft Word, go to File > New > Blank document.  Start by preparing the main section of your letterhead and set the font properties; no text needs to be entered or selected to do this.  Just choose a font and font size (I went with Calibri in size 10). 

2. Then, click the Insert tab, press Header, and choose Edit Header.

Press Ctrl + E to set your alignment to centered.  Then, press the Insert tab again, click Pictures this time, navigate to a high-resolution image (PNG, JPG, etc.) of your logo, and press Insert. 

You’ll probably need to adjust the sizing of your logo as this point.  If so, just click on a corner of the image and drag DIAGONALLY to increase or decrease the size as needed.  (If you drag other than diagonally, you could resize your logo disproportionately.) Then, click in the open space to the right of the logo and press enter to add a line space.  You’re now done with your header!

3. Scroll down to the footer and click within that area.  Press the Home tab to set your font properties.  (I went with Calibri in size 12 Centered.)  In the footer, you can include your company name (or omit if you’d like since your company name is most likely already included in your logo), your tag line (don’t waste any opportunities to educate people about your business), your web site address, email, address, phone number, etc.

I included our business name, tag line, and web address; I also added some dashes above the web address for visual separation.  And, voila!  Done!  Double click the space above the dashed line labeled footer to exit the header and footer and return to the main document.  (At this point, the header and footer content will be grayed out, showing that you are editing the main body of the document.  To return to the header and footer section, simply double click in either the header or footer sections.) 

Before calling it a day, be sure to save your template.  Go to File > Save as; then, Browse to your desired location, name your file something that will be clear to you in the future (like “letterhead”), and save.

Feel free to download and use our letterhead as a starting point.

If you have any questions about the process, just ask us below!